Whittier Mailing Products

Getting The Most From My Barcode Tagger 720

Getting The Most From My Barcode Tagger 720

BT-720 User Guide

copyright, Whittier Mailing Products
12366 Penn St.
Whittier, CA 90602
Phone 562.464.3000 Fax 562.464.3007
WWW.TRAYTAG.COM

Table Of Contents

Introduction

ongratulations, you now have the latest in mail equipment technology. The Barcode Tagger 720 is the newest entry in the long line of Barcode Taggers by Whitter Mailing Products. Now with Network Sharing capabilities built into each and every one of the Barcode Tagger 720 Systems, you have the ease of "drag and drop" job tag file transfers to your Barcode Tagger 720 System or at a moments notice you can print tags in On-demand basis. You control the use of this powerful tool.

As with all Tagger computers, the Barcode Tagger 720 is built around the rugged Tagger Engine.

The Barcode Tagger 720 has an all-new and simplified menu system which has been designed to make the System even easier to use.

Using a 3-Digit or 5-Digit ZIP Code as input, the Barcode Tagger references the most recently published labeling lists from the United States Postal Service to look up the correct destination line and Content Identifier Number (CIN) for any class and category of domestic mail for any valid ZIP code in the United States. This data, along with the barcode and other information, is formatted for the correct text size, graphic image position, etc. as specified by the USPS Domestic Mail Manual (DMM) and Postal Bulletins. This includes information on all tray, sack, and ACT tag formats defined in the DMM. Note that the most recent Postal Bulletin which is included in your Barcode Tagger can be viewed by pressing the [HELP] key while in the Main Menu of any of the Barcode Tagger 720's operating modes. Printer output on WMP tag stock is produced to exact DMM specifications.

Features of Tagger 720

•   Prints accurate tray and sack tags instantly for every class and category of domestic mail, for every ZIP Code in the United States
•   New Wireless networking features allow you to network the tagger from anywhere your wireless network can reach.
•   "On Demand" tag printing using keypad input
•   Entire tag file jobs can be created on another computer and transferred to the Tagger 720 either by floppy disk or over a TCP/IP network by using File Transfer Protocol (FTP) or using a Windows "shared" folder on a networked workstation. There are more details on networking your tagger later in this manual.
• Data updates via floppy disk through the Internet, via download from Whittier's website (http://www.traytag.com/support/updates/updates.html), through Whittier's FTP Site or via U.S. Mail
• Select Data Source - Allows you to use older postal bulletins and city/state files to match Presort Software.
• Bright, easy-to-read, backlit display
• No diskette needed for normal operation-program and update data is stored in permanent flash memory
• Instant tag repeat
• Supports multiple printers to eliminate switching tag stock for different mail classifications.
• Creates, prints, and saves groups of tags as batch jobs
• Internally stores jobs that are always available
• Job storage on 3 1/2-inch floppy disks
• Prints ACT tags alone or simultaneously with tray or sack tags
• Prints tags from Major Presort software programs.

Throughout this guide, reference to specific keys on the Barcode Tagger 720 keypad will be bolded and enclosed in brackets ([ ]). Example: [PREV] refers to the key labeled 'PREV'. Menu names will be in Italics. Example: Main Menu

Shutting Down: The Barcode Tagger 720 needs to be shut down properly, as with any computer device. It is best to return to the Main Menu , press [7] Shut Down System. And follow the on screen instructions (which ask that you give the system five (5) seconds to save settings, prior to turning the system off.)

Getting Started

This chapter covers the basics of setting up your Tagger.

arefully remove all items from the shipping carton. Save the rigid packing foams and outside shipping carton. If your Barcode Tagger 720 ever requires service, you will be asked to ship the unit to Whittier Mailing Products in the original packaging. Inspect the contents of the box. If any items are missing or damaged, notify Whittier Mailing Products at once. Call at (562) 464-3000 or FAX to (562) 464-3007.

Barcode Tagger 720 Packing List: 1 Barcode Tagger 720 control unit, 1 AC power adapter and cord and 1 Barcode Tagger 720 User Guide

Installing The Cables

1. Remove the Barcode Tagger 720 control unit and AC power cord from box.
2. The power supply is a 5-volt wall mount AC adapter and cord with a single pin connector. Insert the power connector into the round socket on the back of the Barcode Tagger 720.
3. Plug the AC power cord into a grounded AC power socket. Although the computer and the printer each have their own power switches, it is preferable to use a power strip with its own power switch so that both elements can be turned on and off simultaneously.
4. Attach the serial data link cable from the printer to the 9-pin serial connector on the back of the computer marked "COM1", locking it down with the two finger screws.

Installing The Printer

Refer to the User Guide included with the printer for installation details.
Before using the Barcode Tagger 720, please check the following:

• Tag stock properly loaded in printer
• Power is on
• Data cable (See Illustration A) is connected from the printer to the Barcode Tagger 720

The data cable has a male 9-pin connector (with pins) on one end and a female 9-pin connector (with holes) on the other end. See ILLUSTRATION A. Plug the male connector into the matching socket on the back of the printer and secure the plug with the two finger screws on the plug. The female connector should be attached to the Barcode Tagger 720

• Printer light is green (on line)

Operation

This chapter covers the basic abilities of your Tagger.

Main Menu

hen all the cables are attached, turn on the Barcode Tagger 720's power switch. After a few moments the first information on the screen will be Traytag BT720 RC2 startup called..., this tells you that the System is booting-up. Next to appear is the Whittier Mailing Products copyright screen. After approximately 15 seconds a verification screen appears. If you need to register, the screen will indicate the number of days left to register, and you can then press [ENTER] to continue. If you do not need to make any changes the system will automatically go to the Main Menu.

On - Demand Menus

To use the On Demand Tags mode press [1] On Demand Tags key at the Main Menu and the System will enter the On-Demand Mode.

From the On Demand menu you can print tags or set the correct parameters for your tags. If you need to adjust the settings for your tags simply do the following. When you press [2] Mail Category from the above menu you will be taken first to the Class Menu.

When you select the Class of mail to be processed you will then be taken to the next level down, the Type Menu. This menu will vary a bit dependent upon whichever Class was selected. For our example let us assume that [2] Standard was selected.

Now you can select the Type of mail being processed. Selecting the Type will take you to the next level, the Sortation Menu. This menu will vary a bit dependent upon whichever Type was selected. For our example let us assume that [1] Letters was selected.

Once you have made your selection from the Sortation menu, you will be taken back to the On Demand Menu. Your selections will be saved and you are ready to print tags.

From the On Demand Menu you may press [3] Mailer Info, if needed.

[1] Label Source, [2] Label Type, [3] Mailer ID, and [4] Program Field can all be set by choosing the appropriate option from the menu and entering the number specified by the US Post Office. Please note, these fields will require you to enter a specific number of digits, and will not allow you out of the entry field until you have completely entered them.

Option [5] Set Origin allows you to specify the location of your company or the origin of your mail as specified by the post office. Press [5] Set Origin to enter the origin Menu.

The Standard Origin Line [1] allows you to simply enter in your origination Zip Code. After you press [ENTER], it will ask for your Mailer Code. If you do not have one or do not wish to enter it, simply press [NEXT].

The Custom Origin Line [2] allows you to enter other customized mailer information (such as company name) that you might want to have on the tag. Once you press [2] the screen will look something like this:

If you wish to keep your current custom origin setting press [1] << no change >> To enter a new custom origin press [2] << new origin >> and the following screen will allow you to enter the origin information.

After you enter the origin information, you will be asked for your USPS point of entry. Once you enter that, you will return to the Mailer Info menu. If you want to enter a new custom origin, simply repeat the process. Once a custom origin is entered it is stored in the Tagger and you can choose any previously entered custom origin from the Custom Origin screen.

Once you are done entering your Mailer Information press [PREV] to go back to the On Demand menu.

From the On Demand Menu you can make many other adjustments to the settings by pressing [5] System Settings. You can also reach the System Settings menu by pressing [5] System Settings from the Main Menu.

System Settings allows you to make adjustments to many settings within the system.

Pressing [1] Tag Selections enters you into the menu, which will allow you to select the type of tag you wish to print, or to not print tags at all if you wish. This option to disable printing is available as a training option for new users.

If you press [5] Tray Tag Options, you will be taken to this menu:

To activate any of the 6 options, press the number you wish to change and it will toggle from 'No' to 'Yes' or vice versa. When finished, press [ENTER] to accept this configuration.

Here is a description of each of the 6 options:

1. Act Tags: ACT (air contract transportation) Tags are printed tags that contain barcoded information for routing mail containers to be transported by the airlines. If you should need to modify the Act Table please refer to the Modify ACT Table section.
2. Fill-In: Does not print barcode or zip code.
3. Airport Code: Prints Airport code on tag.
4. Time Stamp: Prints the time that tag is printed.
5. Extraneous Line: Gives you a blank line to put whatever information you like on your tag.
6. Delivery Day: Allows you to put a delivery day on the tag. (Monday-Saturday)

Once you have set the options to the desired settings, press [ENTER] to return to the Tag Selections menu. To return to the System Settings menu press the [PREV] key.

Once you have returned to the System Settings menu you can press [2] to reach the USPS Source Menu. From this menu you can select the source information from the last few months of entries. This will allow you to go back to a previous Postal Bulletin or City/State file in order to match your presort software. The newest update should be used whenever possible to make sure you have the most up-to-date tags. The asterisk marked lines are for reference only.

From the [3] Write Log File selection you can save and view a report of the type and quantity of tags that have been printed.

[4] Security Level, this allows you to limit access to the Barcode Tagger.

1. None-indicates that there is not a password currently set on the Barcode Tagger.
2. System-sets a password with restrictions on Printer, Network, and Additional Settings.
3. Option-locks all of the System Setting except the USPS Source and Write Log File so that they may not be changed without a password.
4. High-locks everything except the 1) Print Tags and Write Log File on the On Demand menu

[5] Printer Settings, this allows you to set the default printer, from those supported by Whittier Mailing Products for your system. This setting also allows you to select the printer and type of tag stock you are using. If you are interested in having your BT720 run two separate printers for different types of tag stock, this is where you need to set them up.

[6] Network Settings, this menu allows you to set-up your Barcode Tagger 720 on your Local Area Network using either FTP or a Windows shared folder. For more information about networking please refer to Appendix C - USING THE BT-720 BARCODE TAGGER ON A WINDOWS NETWORK.

[7] Additional Settings, this menu allows you to make several basic adjustments to your system.

The first two settings are self-explanatory. For information on [3] Modify ACT Table, please refer to Chapter 6, ACT Table, for more information.

[4] Register System. This is something that you should only have to do once, when first setting up the system. See section named Registration and Licensing for further instructions on how to register your system.

Get Tag File

1. From the Main Menu, Press [2] Get Tag File to begin. Your screen will look something like this:

2. From this menu, you can download tag files from your disk drive, download files from another computer on your network, or get to your Tagger Job File. Here we will demonstrate how to get files from your disk drive or another computer on your network. See Tagger Job File section for instructions on how to utilize tag jobs.
3. Press [1] File Type, and select the type of file you would like to download. You can choose from a variety of file types to match your presort software.

4. Once you have selected your file type, press [2] File Location.

5. 5. If your file is on the network, press either [1] Network FTP server or [3] Network shared folder. If you have not already done so, refer to Network Settings to set up your FTP settings or your Network share settings. If your file is on the floppy drive or hard drive press [2] Floppy diskette for floppy or [4] Stored files to get the file from the hard drive. For information on how to configure your tagger with your network refer to Chapter 4, Using The BT-720 Barcode Tagger In A Windows Network.
6. Press [4] and your Tagger will list your files. You can now print tags from job files that your presort software creates.
7. Your Tagger screen will now look something like this:

8. You can now browse through the whole file using the [1] key to go back one tag, the [3] key to go to the next tag, the [0] key to skip backwards 10 tags, and the [-] key to skip forward 10 tags.
9. You can also print the tag that is currently selected by pressing [7] Print this tag. You can print multiple copies of the tag selected by pressing [4] Quantity and entering the number of copies of the tag you would like to print before you press [7].
10. It is possible to print all of the tags in the file by pressing [9] Print entire file.
11. A range of tags can be selected for printing, for example, to print all the tags between tag 20 and tag 50, you would press [6] Print range of tags to be taken to the screen that follows. On the Print Tag Range menu, press [1] From, and enter the tag number you’d like to start with, 20 in this example and press [ENTER]. Now press [2] To, and enter the last tag you would like to print, 50 for our example. Now press [3] Print XXX tags to print out the range.

Registration and Licensing

When you turn on your Barcode Tagger 720 for the first time, you will need to register it. From the Main Menu press [5] System Settings. Now press [7] Additional Settings. Finally press [4] Register System. You will then be able to select Register from the menu. A screen like the one below should appear. Call Whittier Mailing Products to register your product and get the Registration code.

Update System

The ability to keep abreast of the latest labeling changes published by the US Postal Service is absolutely essential to producing accurate tray and sack routing tags. Whittier Mailing Product’s update subscriptions ensure the accuracy of tags produced by the Barcode Tagger 720. Subscribers can choose between receiving monthly updates on floppy diskettes received through the mail, or you can just create your own update diskette from WMP’s Web site at

http://www.traytag.com/support/updates/updates.html.

Current updates are available 24 hours a day through the WMP Web site.

Update Procedures

From the Main Menu, press [4] Update System

Updating from diskette

From the Update System menu, press [1] Update from diskette. The screen will look like the following:

The machine will search the disk drive for the update and then load the new update, save all the old information and finally restart the system. This process takes 1 to 2 minutes, and then the copyright screen will come up and your system should start normally.

Creating an Update Diskette

Update diskettes can be created via our web site at
http://www.traytag.com/support/updates/updates.html. Simply follow the instructions on the update page. You may also make a backup copy on a floppy disk directly from the Barcode Tagger 720.

To create a backup with the Tagger, prepare a blank IBM or MS-DOS formatted high-density (1.44M) diskette. Make sure the write-protect notch on the diskette is closed.

1. Press [6] Update System from the Main Menu.
2. From the Update System menu press [3] Create update floppy disk. This brings up the Update diskette screen.
3. Insert the disk into the disk drive and press [ENTER]. The message "Creating nnnn-nnn update diskette" will be displayed while the update disk is being made. When the update disk is finished, you return to the Update System menu.
4. Press [PREV] or [NEW] to return to the Utilities menu.

Printing On Demand Tags

This chapter demonstrates how to print tags on your Tagger.

ow that you have you set the Mail Category, Origin, and System Settings, you are ready to start printing out tags on demand. The four types of tags that are possible to print On Demand are:

1. Carrier Route tag (entire tray or sack is one carrier-route)
2. 5-Digit Tag
3. 3-Digit Tag
4. Mixed ADC / Mixed AADC

In order to print any of the 4 above types of tags, we start from the On Demand menu, which looks something like this:

Carrier Route Tag

1. From the On Demand menu, Press [1] Print Tags to begin. Your screen should look something like this:

2. Now type in the 5 digit portion of the zip code that you would like to print. For our example, we will use 10101 as our zip code.

3. Since this will be a Carrier Route tag, press the [-] key. Your screen will look like this:

4. Once you select the Carrier Route type you need you will be taken to the screen pictured below. Now type in your Carrier Route number and press [ENTER] to finish. We will use 123 for our example:

5. Lastly, pick your Sortation Level and the number of tags you wish to print. To choose a number of tags other than the one shown, press [-] and type in the quantity you would like then [ENTER]. In this case the only available Sortation Level is Carrier Route, so we will press [1].

6. Now you will see the screen that you began with, with a few changes. It will now show the zip, city, and type of the tag you just printed. If you want to make more carrier route tags for the same carrier route, press [-]. This will bring up the same zip and carrier route type. You will only have to fill in the route #.

Printing 5-Digit Tags

1. From the On Demand menu, Press [1] Print Tags to begin. Your screen should look like this:

2. Now type in the zip code that you would like to print. For our example, we will use 10101 again as our zip code.

3. Press [ENTER]. Lastly, pick your Sortation Level and the number of tags you wish to print. To choose a number of tags other than the one shown, press [-] and type in the quantity you would like then [ENTER]. We want to print a 5-Digit tag, so we will press [1].

4. Now you will see the same screen that you began with, with a few changes. It will now show the zip, city, and type of the tag you just printed. Also, now if you press [ENTER] you will be given the option to repeat the same tag.

3-Digit Tags

1. From the On Demand menu, Press [1] Print Tags to begin. Your screen should look like this:

2. Now type in the 3-digit zip code that you would like to print. For our example, we will use 101 as our zip code and then press [ENTER].

3. Finally, pick your Sortation Level and the number of tags you wish to print. To choose a number of tags other than the one shown, press [-] and type in the quantity you would like then [ENTER]. We want to print a 3-Digit tag, so we will press [1].

4. Now you will see the same screen that you began with, with a few changes. It will now show the zip, city, and type of the tag you just printed. Also, now if you press [ENTER] you will be given the option to repeat the same tag.

Mixed ADC / Mixed AADC

1. From the On Demand menu, Press [1] Print Tags to begin. Your screen should look something like this:

2. Press [ENTER] without entering anything and you should be taken to a screen that looks similar to the one below depending on the Mail Category you selected. For our example it looks like this. We will press [1] for a Mixed AADC tag.

3. 3. Now you will see the same screen that you began with, with a few changes. It will now show the zip, city, and type of the tag you just printed. Also, now if you press [ENTER] you will be given the option to repeat the same tag.

Using The BT-720 Barcode Tagger On A Windows Network

This chapter explains how to use your Tagger with your network.

here are three ways a Tagger BT-720 can communicate over a TCP/IP network: using File Transfer Protocol (FTP), accessing a “shared folder” on a network workstation and offering an internal directory as a “shared folder” to a network.

All three methods require minimal setup on the BT-720. First the BT-720 must have a Static IP Address assigned to it and a Gateway IP Address specified. If you do not know the Static IP Address the BT-720 will use, ask your system administrator.

Setting The Static IP Address and Gateway IP Address

The BT-720 will use a Static IP Address you give it to identify its self when communicating over a network. From the main menu, press [4], System Settings. Next press [6] to go to Network Settings from the System Functions menu. Now go to the [4] TCP/IP Settings Menu. Your screen will look like this:

Choose [1] Tagger Static IP then enter the Static IP Address you want the Tagger to use (for example, 192.168.1.86). Use the - key to enter a ".". After you have finished entering the Static IP Address press the [ENTER] key to finalize the entry.

Now set your [2] Network Gateway IP address and [3] Subnet Mask the same way.

After you have set the Tagger Static IP, Network Gateway IP, and Subnet Mask, press [5] Apply Settings to have the settings take effect. A screen will come up telling you what the tagger is doing. When it is done, you will be returned to the TCP/IP Settings menu and you can press [PREV] Network Settings to return to the Network Settings menu.

Configuring The Tagger For Wireless Networking

After you have set your IP address, Network Gateway, and Subnet Mask, you can configure your Tagger for wireless networking.

First you will need to contact Whittier Mailing Products to obtain a WMP USB wireless adapter. Your BT720 is not designed to work with any other wireless adapter.

Once you have your WMP USB wireless adapter, extend the antenna and plug it into the USB port on the back of the BT720.

You will also have to contact your Network Administrator to obtain a wireless SSID and Key.

Now, you will need to go to the TCP/IP Settings menu (from the Main Menu, [5] System Settings - [6] Network Settings - [5] TCP/IP Settings.) Press [5] Wireless Settings. You should now see a screen that looks something like this:

Press [1] SSID and enter the SSID your network administrator assigned to you. It should be a combination of letters and numbers. Enter the Key the same way.

Once you have entered the SSID and Key, return to the TCP/IP Settings menu by pressing [PREV]. Now press [4] Connection to switch between wired and wireless. It should say wireless next to connection. Finally press [7] Apply Settings to save your settings and get the tagger set up to network.

Configuring The Tagger For FTP Communications

The BT-720 Barcode Tagger has the capability of sending and retrieving files to/from an FTP Server. The Tagger must be configured with the FTP Server IP address, a login User ID and login User Password. These settings can be entered in the FTP Settings menu (Main Menu – [5] System Settings – [6] Network Settings – [1] FTP Settings). You will be taken to a menu that looks like this:

Enter the IP address of the computer hosting the FTP server, an FTP User ID and FTP User Password (the User ID and Password must be in capital letters).

For more information on how to set up the Windows workstation as an FTP server for the Tagger, please see Appendix C1.

Configuring The Tagger To Access Files On A Workstation's Shared Folder

The BT-720 Barcode Tagger is able to download and upload files to/from a workstation’s shared folders. Prior to this, the Tagger must be configured with information describing what computer is offering the shared folder and the name of the share. In addition the BT-720 must be given a User ID and User Password to access the shared folder and files on the Workstation. These setting can be made in the Windows Share Settings menu (Main Menu - [5] System Settings - [6] Network Settings - [2] Windows Share Settings).

Once in the Windows Share Settings menu, enter the IP Address of the computer with the shared network folders as well as a name of a shared folder. Enter a User ID and Password that have been granted access rights to the shared folder on the workstation (the User ID and Password must be in capital letters).

For more information on setting up your Windows workstation to share a folder with the Tagger, please see Appendix C2.

Configuring The Tagger To Share Its Own Folders

The BT-720 Barcode Tagger can offer a shared folder to users on a network. The user can "map" the BT-720's shared folder in his workstation's file browser (Windows Explorer) and access the Tagger's files as if they were on his local hard drive.

To enable this feature you must enter the sharing information in the Tagger's File Server Settings menu (Main Menu - [5] System Settings - [6] Network Settings - [3] File Server Settings). The shared folder name, visible to other workstations on the network, will be of the form "\\BT720-xxxx\Data\" where 'xxxx' is the last 4 digits of the BT-720’s serial number. For example: the shared folder name for the BT-720 Tagger with a serial number "03B78C1001" would be "\\BT720-1001\Data\".

The Tagger must be given a User Name and Password to verify access permissions for network users. These can be entered in the File Server Settings menu. A network user must enter the User Name and Password when accessing the BT-720's shared folder. These settings only need to be entered the first time a user connects to the BT-720. For various technical reasons, we do not recommend using this method to share files for customers using the wireless networking option.

For more information on how to map a network drive from the Tagger to your Windows workstation, please see Appendix C3.

Tagger Job File

This chapter explains how to create, print, and modify Tagger job files.

he Tagger Job File allows you to create and save a set of tag specifications as a job. You can then print, export, import, and edit those jobs. To enter Tagger Job File, press [2] Get Tag File from the Main Menu. Your screen should now look something like this:

Press [1] and then press [9] WMP Tagger Job File (.tjf). Now press [4] Process Job.

Create Job

To create a new job file, simply press [3] Create job from the Tagger Job File menu. You can then change the job description (job name) and select the Category of mail you would like to process for this job, set your origin and what kind of tags you would like to print on the Job Edit screen.

Select File

If you want to use a job you have previously saved, select [4] Select job from the Job File menu. You will see a screen that looks like this:

You can then retrieve files from a Network FTP server, Floppy diskette, Network shared folder, or files that are currently stored on your Tagger. These options work the same as if you were retrieving other data files. For more details, see Chapter 2, Get Tag File.

Print Job File

Press [1] Print job file. One of two screens will appear depending on whether the job has been used before.

New Job

This is the screen where the ZIP Code of the destination is entered. Refer to Printing On Demand Tags for instructions on how to enter different types of tags. After you print your first tag, you will then be returned to the tag screen. The format of the tag you just printed also appears on the screen. Perform the same activities for all of the tags you want in this job.

When you have finished with the job, press [PREV] and you will be asked if you want to save the job, discard changes or continue current job. To save the tags you just entered and store them as part of this job, press [1] and the next time you use it, you will see the screen for a non-new job, as shown in the screen shot below. For additional information about printing different types of tags refer to the On Demand section of this manual.

Non-New Job

When you load a job file that has been previously used, you go directly to the Print Tagger job file menu after pressing [4] Select file and selecting the file you wish to use. For more information on how to use this menu, please see Get Tag File in Chapter 2.

Adding Tags To The End Of A Job

After the job is loaded, at the Print Job File screen press [9] to print the job. Once all tags have printed, press [NEW] to manually enter and print additional tags. When you want to leave the Print Job File screen, press [PREV] and the following screen appears.

If you don't wish the manually printed tags to become a permanent part of the job file, press [2] Discard changes from the Save changes menu. You will be returned to the Job menu, and the original version of the job will remain unchanged.

To make your additions to the job permanent, press [1] Save job from the Save changes menu. You will be returned to the Save File - Name Entry menu. You will need to enter a file name. Pressing enter without modifying the job name will replace the previous version of the job file with the new version. The new version of the job will consist of the original tags plus the tags you added. You will then be prompted to select the Job File Location.

If you decide to add more tags to the job before quitting, press [3] Continue current job from the Save changes menu. You will be returned to the Job Print screen. Press [2] to manually enter and print additional tags.

Modify Job File

Pressing [2], Modify job file, takes you to Job Edit menu. Your screen will look something like this:

If you have selected a previously created job to work on, the job's name appears in the parenthesis on the same line as Description. Tags in job indicates how many tags are in the job you have selected. If this is a new job, it will be zero. Otherwise, the field will contain the number of tags that are printed from the job.

From this screen you can modify the category, mailer info, and tag options and routing. These settings work similarly to the same options in On Demand mode and are fully explained in Chapter 3, Printing On Demand Tags. Pushing [1] Description takes you to the Job Name Editor.

The Job Name Editor

Repeatedly pressing the key switches between the characters in the character group. Note that pressing [0] twice gives you a blank space, and that [PREV] and [NEXT] moves the cursor left and right. Press [ENTER] twice when the full job name has been entered to save the job name and exit from the Job Name Editor.

Saving A Job

If you select [5] Save File you can save a copy of the file you are currently working with to a new name or new destination. You will first be taken to the Job Editor screen to enter the name of the file. After you enter the file name you will be taken to this screen:

Now select the location you would like to save your file to. If you press [1] Network FTP server or [3] Network shared folder you will then connect to the network and the file will be written into the main directory of the network location. If you press [2] Floppy diskette you will be prompted to insert a diskette and the file will be saved. If you press [4] Stored files your file will be saved directly to the on-board flash memory of your Tagger.

ACT Table

This chapter explains how to modify your ACT Table.

o modify your ACT table, from the Main Menu, you need to press [5] System Settings, then [7] Additional Settings, and [3] Modify ACT Table. This provides the ability to print, edit, and save or load the ACT table.

Menu item [1] Save ACT table to floppy disk, lets you save your current ACT table to a floppy disk. Option [2] Load ACT table from floppy disk will let you restore an ACT table from floppy disk. Option [5] lets you print the ACT table out. Please note that if you choose to print the ACT table, you must have a printer attached to COM2 and it should have ACT tag stock in it. Should you need to edit the ACT table you may do so by pressing [4] Edit ACT table manually

Editing The ACT Table

The column on the far left contains the first two digits of the 3-Digit ZIP Codes. Along the top of the table is the third digit of the 3-Digit ZIP Code. For example: By looking across at row 020 and down from column 6, you see the airport for ZIP Code 026, which is 'BOS'.

To view a different ZIP Code area, enter the 3 Digits in the "ZIP to View" field and press [ENTER]. Above, in the "Zip assigned to:" field, the three-letter abbreviation for the current, active airport appears. The viewable section of the ACT table changes to coincide with the ZIP Code you entered. An assignment of XXX in the Airport field means that that ZIP Code is not currently assigned to any airport.

Switching between View and Assign mode: the bottom left corner tells you which mode you are in. In View mode it says, "ZIP to View". In Assign mode it says "Zip to ASSIGN". Press the hyphen option [-] to switch between View and Assign mode.

To Change An Entry In The ACT Table

1. Set the "Airport" field to the airport to which you will be assigning ZIP Codes. There are two ways to set the "Airport" field:
   1. If the airport already appears in the table, it can be placed into the "Airport" field by entering one of the ZIP Codes assigned to it at the "Zip to view" prompt.
   2. To set a new airport from the Airport Edit screen:
2. Press [NEXT] to select the Edit Airport option. You will then see the Airport Edit screen, as shown below, with the current airport shown in the middle of the screen.

3. Follow the editing directions on the screen. Numbers 0 through 9 and the hyphen each represent a character group. For example, press [1] once to type a '1' or press it again to type a period. Repeatedly pressing the key switches between the characters in the character group. Note that pressing [0] twice gives you a blank space, and that [PREV] and [NEXT] moves the cursor left and right. Press [ENTER] once to accept a character and move to the next character.
4. After you have finished entering the airport code, press [ENTER] twice to accept it and return to the ACT Editor screen.
5. From the "Zip to ASSIGN" prompt, enter the ZIP Code you are assigning to this airport, and press [ENTER]. This assigns the ZIP Code to the airport in the "Airport" field and adjusts the screen so that it appears in the top line of the table. If you see the "Zip to view" prompt, you must first switch to the "Zip to ASSIGN" prompt by pressing the hyphen key.

Appendix A

Tagger Job File Programming Format

Tagger Job File (TJF) Overview

TJF files are created either by a host computer or by the Barcode Tagger 720 and stored on IBM formatted 3 ½-inch floppy diskettes. The files can be loaded into the Tagger 720 at a later date for tag printing, either as a batch or one-at-a-time. When the tags are printed on an “as needed” basis, the operator can add or delete tags while a job is being processed.

Command Format and Syntax

TJF files are ASCII text files. They may be created by methods as simple as a simple text editor, or they can be created by custom programming. The Barcode Tagger 720 interprets each line of the file terminated with a CR/LF as a command.

TJF files may contain comments preceded with a pound (#) sign. Improperly formatted commands are ignored. Improper or impossible tag requests cause the printing of an error message tag (not usable as an USPS tag) stating the error detected.

Examples of TJF files are included in this section.

Tip: If you have trouble debugging TJF files, create a new job using the Barcode Tagger 720 keypad as a sample. Save it, export it to diskette, and examine it using a text editor on your PC.

TJF File Sections

TJF files have three sections. Each section is terminated by a line containing one or more equal signs (=). The first section identifies the file as a job file and the name of the job. The first line is the format identifier, which currently should read “WMP Tagger Job File Format July2002” terminated by a CR/LF. The second line contains the name of the job file. The name may be as long as 40 characters and is terminated by a CR/LF. The third line consists of one or more equal signs terminated by a CR/LF, and this ends the first section.

The second section pre-programs the Barcode Tagger 720 for the type of job to be printed. Seven parameters must be set in this section. Each parameter must be set on a separate line terminated by a CR/LF. The exact order of the parameters is not important. Each parameter is set by a command line formatted as follows: parameter = setting CR/LF. The number of spaces between the parameter, equal sign and setting are not important.

Please note: The format identifier, the elements of the second section, and what codes are valid in the third section, will change from time to time as the USPS changes mail categories. See the above Tip (middle of page) in the box for creating a sample of the latest format.

The following parameters must be set in the second section of the TJF:

The second section is terminated by one or more equal signs terminated with a CR/LF.

The third section of the TJF file is the Tag section. This is where the individual tags are requested. This section is currently limited to 1000 entries. Each line contains 3 or 4 fields delimited by a comma. The format of each line is: Subtype, ZIP, Quantity, optional tray data text. Spaces are ignored.

TJF Sample One:

TJF Sample Two: